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  • AI Appointment Booking

AI Appointment Booking

AI Appointment Setter for Contractors

Most contractor leads go cold because follow-up is too slow. Our AI appointment setter responds quickly, qualifies the homeowner, answers common questions, and helps move serious prospects toward a confirmed appointment.

Built on

  • Retell Voice AI
  • GoHighLevel CRM
  • Twilio
  • Google Calendar
  • Zapier / Make
Check My Market Availability
See the 14-day rollout

If missed calls and slow follow-up are costing you jobs, check whether we can launch this system in your market.

At a glance

Timeline

Live in 14 days

Contract

Month-to-month

Exclusivity

1 per city

CRM

GoHighLevel

What it is

A voice AI caller built on Retell, trained on your services, pricing floors, and service area. It answers inbound calls, calls back new form fills instantly, qualifies homeowners with a real conversation, and books the estimate directly onto your GoHighLevel booking calendar. Every call is transcribed, summarized, and logged against the lead record inside GHL — so your team walks into every estimate already briefed.

Who it's for

Contractors losing leads because they can’t answer the phone fast enough

Owners tired of paying a call center that doesn’t book estimates

Teams that need after-hours + weekend coverage

Any contractor scaling ad spend and drowning in unqualified inbound

How we run it

01

Script + qualification build

We build your qualification flow: trade, service, address, budget, timeline. Anything that doesn’t match your ICP is filtered out before it hits your calendar.

02

Calendar + GHL wiring

AI books straight into your Google/GHL calendar, creates the opportunity, updates the pipeline stage, and attaches the call summary and recording to the lead record.

03

60-second speed to lead

The moment a lead comes in — form, ad, database reactivation — the AI dials. Most leads answer inside 60 seconds. Missed calls trigger a retry cadence.

04

Continuous tuning

We review call recordings weekly, sharpen objection handling, and re-train the AI on what actually closes in your market.

What we ship in your 14-day rollout

Custom Retell voice AI trained on your services + pricing
Inbound + outbound calling with a local area-code number
Live booking into your Google / GHL calendar
Automatic pipeline stage updates in GoHighLevel
Call transcripts, summaries, and recordings attached to every lead
After-hours + weekend + holiday coverage
Missed-call retry cadence + SMS fallback

What you get

  • 60-second callback on every new lead, 24/7
  • Real conversation — not a robotic 'press 1' menu
  • Qualified estimates booked directly on your calendar
  • Call summaries + recordings logged inside GoHighLevel
  • After-hours and weekend coverage built in

Questions contractors ask about this

More questions? See the full FAQ

Does it sound like a robot?
No. Retell voice AI has natural pacing, backchannels (‘mm-hm’, ‘right’), interruption handling, and local accents. Most homeowners don’t realize it’s AI until we tell them at the end of the call.
It warm-transfers to your team or takes a callback slot and pings you in Slack/SMS. It never guesses on price, warranty, or scope.
Direct native integration with Google Calendar and GoHighLevel. The AI checks live availability, holds the slot, sends the homeowner a confirmation SMS + email, and creates the opportunity in your GHL pipeline.
Yes — inbound and outbound. It answers your main number 24/7, qualifies, and books. Any call it can’t handle is forwarded to your team with full context.

Explore the rest of the engine

Google Ads for Contractors
Meta Ads for Contractors
GHL CRM & Follow-Up Automation
The 14-Day Rollout

Is your market still open?

One contractor per trade, per city. Check availability before a competitor locks it in.

Check My Market Availability